UNU Vendor Registration

Selected first-time contractors should complete and sign the Vendor Form to have their contact and banking details registered. Contracts can only be issued to registered Vendors.
 
Selected contractors will be requested to fill in the address where the original contract documents will be sent for signature. Also, the vendor’s international bank account details must be fully and accurately inserted to enable payments in due course. 
 
Individual contractors are required to submit the following supporting documents together with the completed Vendor Form:
An updated form needs to be submitted when any of the details in an earlier submitted vendor form change, or when the previous form has expired. Changes may include changes in the bank account connection itself but also name changes due to change in marital status, change of address as well as change of e-mail address. In other words, any change in the vendor’s detail leads to a new submission of the vendor form.The Vendor Form should be returned fully completed and signed. Please send the Vendor Form and supporting documents as scanned email attachments to your assigned UNU-WIDER Project Assistant or communicate with your assigned contact person in UNU-WIDER on how to proceed with the registration of your vendor details.

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Freqently asked questions

What is the purpose of the Vendor Form?
The Vendor Form serves to collect requisite information required for the creation of a Vendor ID to facilitate initial contract information and for payments for services.
 
Do you need home or affiliation address?
The Vendor should fill the same address to which a Contract or Agreement between the UNU and the Vendor will be sent.
 
When does the Vendor Form need to be resubmitted/updated?
An updated form needs to be submitted when any of the details in an earlier submitted vendor form change, or when the previous form has expired. Changes may include changes in the bank account connection itself but also name changes due to change in marital status, change of address as well as change of e-mail address. So, any change in the vendor’s detail lead to a new submission of the vendor form.
 
My account name is in non-Roman alphabet.
If the account holder’s name is in other than Roman alphabet please indicate and follow by an English equivalent in brackets.
 
What is Bank identification (ID)?
A bank identification ID is a bank code assigned by a central bank to all bank branches. Please enquire with your bank, we require this for all fund transfers.
 
What is a Routing Code, SWIFT Code?
As an example, for accounts in the US, we prefer ACH/electronic payment. The routing number and bank account are essential details to facilitate payment processing. We also prefer a SWIFT code to execute payments. Vendors are expected to contact their respective banker to confirm the requisite bank information.
 
I don’t have a bank account.
We still need a vendor form filled in for Section 1. In the case of payment by other than account, please fill in Section 2 ‘Special Instructions’ section only. For example: ‘Payment in cash, no bank information is required’.
 
Is Intermediary/Correspondent Bank necessary?
Section 3 ‘Banking information for intermediary/Correspondent Bank (as applicable)’ is not necessary to fill in unless you are certain your account has information pertaining to one.
 
Does the vendor form need to be signed?
Signature of Payee is mandatory. For individuals, the Payee/Beneficiary signs off. For Companies/Institutes/Organizations, the authorized personnel should sign off and affix the company’s official stamp. If the Company does not have a company stamp, they should indicate the name of the person who signed the Vendor Form and his/her designated title in the Company. This person should be an authorized official of the Company.